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Remote Online Notarization for Law Firms
Over one billion documents are notarized annually, with a majority done by U.S. law firms. Notarizing documents is commonplace in firms, most states grant attorneys a notary license upon passing their bar exam. In addition to lawyers, paralegals, and law office assistants are often notaries to help with the volume of notarizations. This article helps law firms understand how Remote Online Notarization platforms can help them.
Traditionally, law firms perform their notarizations in person, requiring the client to come into the office to meet with a lawyer or notary to notarize their documents. Traditional, in-person notarizations are not the most efficient or cost-effective use of the law firm's personnel. Fortunately, online notarization provides an alternative for law firms to offer their clients with notarization needs.
What is Remote Online Notarization
For notarizations to be effective, the signer must appear before the notary under a "physical presence" requirement. Traditional notarizations satisfy this requirement by having the notary and signer meet in person at an office or set location. However, RON utilizes audio-video technology, allowing a remote online notary and signer to meet virtually from separate locations.
Some amazing features of Notarize Genie's RON platform include the following:
1. Meeting Virtually to review, sign, and notarize documents: offer your clients the convenience of connecting virtually. They can have their documents notarized from the comfort of their home, on the go, from work, or anywhere they wish!
2. Meeting with more than one signer and several witnesses: Save time for you and your clients by avoiding the need to be in the same room when the notary session occurs.
3. Choosing a package perfect for you: Notarize Genie has several business plans depending on their notarization needs. We even have a custom option, so law firms get precisely what they need!
4. Live Support: Run into issues using the platform? No worries! We have live support available by phone AND messaging.
The benefits of law firms using RON platforms are endless. From increased ease and efficiency to growing their existing notary business, law firms should employ an online notary service.
Benefits of Remote Online Notarization for Law Firms
With in-person notarizations, attorneys and their staff waste valuable time chasing down clients for appointments and entertaining clients during the appointment. Missed appointments mean lost time and money for the law firm. An online notary service allows law firms to use their attorneys and staff more effectively while continuing to provide notary services.
RON allows the client to schedule an appointment at their convenience and from a location that fits their needs. By meeting virtually, the meetings are shorter, opening more time for attorneys and their staff to work on other cases. Additionally, it becomes much easier to find a time that works for all parties without the need to meet in person.
Grow Your Notary Business
Law firms with an existing notary business can use an online notary service to grow their notary business. In-person notarizations take time to set up, meeting with the client, and other issues may arise, resulting in longer than necessary sessions. Last-minute cancellations and no-shows waste notaries' time and result in a lost opportunity to perform other notarizations. RON allows the client and notary to find a time that works for them to notarize their documents from anywhere, eliminating the risk of a cancellation or no-show.
With in-person notarizations, there are limits on how many notarizations a law firm can perform in a day. With the efficiency of online notarizations, law firms can increase their notarizations and experience new growth potential. With increased capacity, law firms can add more appointments and stop referring clients to other notaries.
Should the law firm still have overflow notarizations, they can use Notarize Genie's on-demand notaries. The law firm can charge their clients a technology or service fee and use their business package to gain access to our notaries.
An Online Notary Service Keeps Law Firm Clients In-House
Are you turning away clients because you have no in-house notary? Notarize Genie's online platform provides a tool to take your law practice to another level. Law offices without in-house notaries can take advantage of RON platforms and keep their clients in-house, creating a new revenue stream. Instead of referring your clients to outside notaries, offer them the use of Notarize Genie's RON platform, and you can charge a service fee!
Using an online notary service, law firms upgrade their client experience and tap into a new income stream. By charging a service fee to their clients, law firms turn clients they were referring away into an opportunity to increase their firm's revenue.
RON Makes it Easier to Satisfy Deadlines
Attorneys often face strict filing deadlines, making last-minute notarizations almost impossible. Attorneys with filing deadlines needing last-minute notarizations face travel, scheduling, and other logistical challenges to timely filing their documents. With RON only taking a few minutes, the filing deadline becomes much more manageable.
How Remote Online Notarization Fits into A Law Firm
Law firms can decide how a RON platform fits into their practice. The first option is to have their in-house notaries connect with their clients on the platform. Second, the law firm may not have in-house notaries or may wish to use theirs on other tasks. These firms would benefit from using a remote online notary.
Law Firms With In-House Notaries Using The Platform
Many law firms employ paralegals and assistants who have notary licenses. For law firms wishing to continue using their notaries, a RON platform is a perfect way to increase their notaries' efficiency. In some states, a notary must apply and receive authorization to become a remote online notary. As such, law firms should ensure their staff goes through the proper steps to become an online notary.
By signing up for a business account on Notarize Genie, the in-house notary can bring the clients to the platform. The client and the notary will meet using the platform's audio-visual technology and have all the tools necessary to complete an enforceable notarization.
Using Notarize Genie's Notaries
Some law firms do not have in-house notaries or may wish to use them in another role. In that case, a RON platform, like Notarize Genie, that provides on-demand notaries is a perfect fit. Using their business account, the law firm may refer their clients to the platform where they will connect with an on-demand notary to notarize their documents.
What Documents Can A Law Firm Use An Online Notary Service For?
Any document a law firm notarizes in person can be done using an online notary service. Whether it is litigation documents, estate planning, or real estate documents, an excellent remote online notarization platform can handle it all. Common documents notarized by law firms include:
- 1. Power of attorneys
- 2. Wills
- 3. Deeds
- 4. Settlement Agreements
- 5. Affidavits
Law firms with questions about whether an online notary can notarize their documents should contact Notarize Genie. Our team of remote online notaries will help you understand which documents they can notarize!
Remote Online Notarization with Notarize Genie Can Transform how Law Firms Perform Notarizations
From a law firm's increased capacity to perform notarizations to building a new revenue stream, the benefits of RON are immense. Notarize Genie’s online notary service can help remove the headaches accompanying in-person notarizations and turn notarizing documents into a positive experience for the notary and client.
Notarize Genie offers the newest technology in the online notarization industry and is ready to help you. Built by notaries, the user experience is tailored for an easy and enjoyable notarization session for all parties involved. From our on-demand notaries to their live support, Notarize Genie's users have more access than any other RON platform. If you have a question about how RON can help your law firm, give Notarize Genie a call, visit our website or schedule a demonstration.